Privacy Policy | IncoSwiss

Commitment to Data Protection

IncoSwiss AG respects your privacy and is committed to protecting personal data in accordance with applicable data protection laws, in particular the Swiss Federal Act on Data Protection (FADP) and, where applicable, the EU General Data Protection Regulation (GDPR).

This Privacy Policy is intended to provide comprehensive information about how and for what purposes IncoSwiss AG processes personal data.

 

Controller

The controller responsible for the processing of personal data within the meaning of the Swiss Federal Act on Data Protection (FADP) and, where applicable, the EU General Data Protection Regulation (GDPR), is:

IncoSwiss AG
Kreuzplatz 2
8032 Zürich
Switzerland

Email: admin@incoswiss.ch
Phone: +41 44 266 10 60

 

Scope of this Privacy Policy

This Privacy Policy applies to all personal data processed by IncoSwiss AG in connection with:
• visits to this website
• inquiries submitted via website forms
• communication by email, phone, post or personal contact
• online questionnaires and onboarding forms
• company incorporation and corporate services
• compliance with legal and regulatory obligations

 

Categories of Personal Data Processed

Depending on the interaction with our website and services, we may process the following categories of personal data:

1. a) Inquiry and contact data

• First and last name
  • Email address
  • Phone number
  • Content of inquiries or messages
  
  

1. b) Onboarding and company incorporation data

• Proposed company name and legal form
  • Information regarding the planned Swiss company, activity and purpose
  • Shareholders, authorised representatives, beneficial owners details
  • Business activities and structure
  • Ownership and control structure

1. c) Identification and compliance (KYC/AML) data

• Copies of identification documents (passport or ID card)
  • Proof of address (e.g. utility bills)
  • Curriculum vitae (CV)
  • Beneficial ownership information
  • Other information required under Swiss AML regulations

1. d) Technical and usage data

• IP address
  • Date and time of access
  • Browser and device information
  • Website navigation data

 

Purpose of Data Processing

Personal data is processed for the following purposes:
• Responding to inquiries and requests
• Providing corporate, administrative, and accounting services
• Conducting onboarding and company incorporation procedures
• Performing legally required KYC and AML checks
• Communicating with clients and prospective clients
• Ensuring the security and functionality of the website
• Compliance with legal, regulatory, and contractual obligations

 

Sources of Personal Data

Personal data is collected in particular:
• when users visit and navigate the website
• when users submit inquiries via website forms
• when users complete onboarding or registration questionnaires
• when users upload documents for compliance purposes
• through email, telephone, or direct communication
• through cookies and similar technologies
• through third-party tools and plugins used on the website

 

Legal Basis for Processing

Personal data is processed based on one or more of the following legal grounds:
• Performance of pre-contractual measures and contracts
• Compliance with legal obligations (in particular AML/KYC laws)
• Legitimate interests (e.g. communication, security, fraud prevention)
• Explicit consent, where obtained (e.g. communications following an inquiry)

 

Use of Forms and Jotform

Our website includes standard inquiry forms as well as integrated forms provided by Jotform.

For onboarding purposes:
• Users may be asked to provide their name and email address
• A verification email is sent to confirm the email address
• After verification, users receive access to a detailed company registration questionnaire

The information provided via Jotform is transmitted securely and processed exclusively for the purposes stated in this Privacy Policy.

 

Disclosure of Personal Data to Third Parties

Personal data may be disclosed to third parties only where necessary and legally permissible, including:
• IT and hosting providers
• Form and communication service providers (e.g. Jotform)
• Compliance, KYC, and identity verification providers
• Professional advisors and service partners involved in service delivery
• Notaries, commercial registries and banks where required for the service delivery
• Authorities where required by law

All third parties are contractually bound to process personal data in accordance with applicable data protection laws.

 

Communications Following an Inquiry

When users submit an inquiry via our website, we process the contact details provided (in particular name, email address and possibly telephone number) in order to respond to the inquiry and to communicate with the user regarding the requested services.

Based on the consent provided at the time of submitting the inquiry, IncoSwiss AG may also send occasional informational communications and updates related to its services. Such communications are limited in scope and frequency and are intended to provide relevant information in connection with the user’s expressed interest.

Users may withdraw their consent to receive such communications at any time by using the unsubscribe option included in the communication or by contacting IncoSwiss AG directly. Withdrawal of consent does not affect the lawfulness of processing carried out prior to the withdrawal.

 

International Data Transfers

Due to the international nature of our services, personal data may be transferred to recipients outside Switzerland or the European Economic Area.

Where such transfers occur, IncoSwiss AG ensures an adequate level of data protection through:
• Transfers to countries recognized as providing adequate protection, or
• Appropriate safeguards such as standard contractual clauses

 

Data Retention

Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected, including statutory retention periods under Swiss law.

KYC and compliance-related data may be retained for the legally required duration even after termination of the business relationship.

 

Data Security

IncoSwiss AG implements appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or alteration.

However, no method of transmission over the internet or electronic storage is completely secure. Absolute security cannot be guaranteed.

 

Rights of Data Subjects

Data subjects have the right, subject to applicable law, to:
• Request access to their personal data
• Request correction of inaccurate or incomplete data
• Request deletion or restriction of processing
• Object to certain processing activities
• Request data portability (where applicable)
• Withdraw consent at any time (where processing is based on consent)

Requests may be submitted to: admin@incoswiss.ch

 

Cookies and Tracking Technologies

This website may use cookies and similar technologies to ensure functionality and improve user experience.

Further information on cookies, including consent options where applicable, is provided in our Cookie Policy.

 

Changes to this Privacy Policy

IncoSwiss AG reserves the right to amend this Privacy Policy at any time to reflect changes in legal requirements or data processing practices.
The version published on the website at the time of use shall apply.

 

Governing Law

This Privacy Policy is governed by Swiss law.
Where applicable, mandatory provisions of foreign data protection laws (such as the GDPR) remain unaffected.